Jan 26,  Membership Meeting Minutes

DATE:  JANUARY 26, 2012

ATTENDING OFFICERS:  Walt Fuller, president; Bill Johnston, vice president,; Novelle Ballard, secretary; Maureen Garcia, past president; Jan Kreuger, member at large; Jack Woltz, member at large.

Non-attending member:  Cathy Harvey, treasurer

The meeting was called to order by President Fuller at 9:03am. 

 Treasure Report:  None {Copy of Grand Ceramics Balance Sheet and Grand Ceramics Profit and Loss submitted by non attending treasurer attached with these minutes}

REPORTS:

Empty Bowl:  Jean Zeidler reported a proposal to sell Empty Bowls during the summer months.  She contacted CAM regarding this and was given a  handout from CAM regarding the sale of items for charitable efforts in the Empty Bowls program.  A discussion with the Treasurer will be had regarding CAM’s change of procedure before the Board considers the issue as stated in their handout.  {Handout submitted with these Minutes}.

Marjon has agreed to deliver clay used for the Empty Bowls program at no charge to the Club   The clay will be identified as Empty Bowl clay and stored on the floor.

Education:  Sherry Grundman reported on upcoming classes.

 President Fuller reported;

a) attending the Presidents’ Meeting on January 19,2012 at which it was decided that if a Club serves alcohol during any meeting a security person must be in attendance and the Club must pay the security person $15.00 per hour of attendance;

b) clay and tool  prices will increase in February 2012 and that sticker prices have decreased;

c)  more drying shelves have been added, and

d) a new motion sensitive towel dispenser has been installed at the front sinks at a cost of $36.00 and an additional  motion sensitive dispenser will be added  at the front sink area.

A discussion was had regarding members who are not in good standing due to lack of service hours to be allowed to double up monitoring service to attain the required number of service hours and return to a position of good standing.

A discussion was had regarding members stacking clay on shelves available for  class takers.  Remedies may include putting a sign on the shelves stating they are to be used only by class takers.  It was also recognized that available cubby space imay be contributing to the clay storage issue.

Cubbies:  Jack Woltz reported that 16 cubbies are currently not assigned and that some of those are being reserved for new members.  He will send the Treasurer a list of members who have not yet paid for their cubby space.     The person Jack is working with regarding a card slider will return in February and jack will follow up with him.

President Fuller called on Vice President Johnston who reported on the March Arts and Cafts sale.  There will be no gallery in the front of the Club building  There will be additional tables in that area available for artists to choose  to display their items.   The studio will be closed the Friday before the Saturday Arts & Crafts Fair to set up for the event.  Movement of heavy items in the studio such as slab rollers and wedging table(s) may be hired out  CAM will be contact to see if they can provide movers for the heavy equipment.  During the Fair club members who serve as cashiers and wrappers and who are not selling items will receive service hours for  time.  Artists who are selling items will not receive service hours for serving as wrappers or cashier or for taking down the event.

There is 288 square feet of space potentially available for the Club to use but a request for use of that space must be made to CI (Creative Ideas) stating the intended use of the space. Johnston used diagrams  of the present Club space and of the available space to show the Board how he or President Fuller will make a presentation to CI for use of the 288 square feet.  A letter from CAM is expected in the very near future that may provide the date of the CAM meeting and issues to be discussed regarding the potential space.

Risers to put shelves on to replace the concrete cinder blocks were shown and discussed.  Screws holding the new risers together were felt to be potentially hazardous.  It was agreed that Al Miller would be paid for materials he will use to make the screws non-hazardous but he will not be paid for his time, keeping with the Club policy to not compensate club members for time but to compensate them for materials used.

NEW BUSINESS:  A Craft Fair on January 21 & 22, 2012 was not advertised because it was not a Grand Club Fair.

            A discussion was raised regarding the Club’s policy that sale of items made in the studio with the studio’s materials and sold outside of the Club is a violation of the SCG CERAMICS GENERAL POLICIES REVISED NOVEMBER 2011 and also a violation of C.A.M. CHARTER CLUB RULES AND REGULATIONS Section 4.13.

            It was suggested that there be written job and policy descriptions for each Board and Committee position.  President Fuller will ask each Committee Chair to provide him with  written job and policy descriptions.

The Meeting was adjourned at 10:23am

The next Board Meeting will be on February 16, 2012  at 9:00am.

The next General Meeting will be on February 2, 2012 at 9:00am.

Respectfully submitted, Novelle Ballard